10th Annual Polar Technology Conference


Indiana University - Pervasive Technology Insitute

April 15-17, 2014

Pervasive Technology Institute

Indiana University

Bloomington, Indiana, USA

NSF logo

About the conference

PTC2014 Flyer

The 10th annual Polar Technology Conference (PTC) will be hosted by the Pervasive Technology Institute of the Indiana University (IU) at Bloomington, Indiana. The primary purpose of this conference is to bring together Polar Scientists and Technology Developers in a forum to exchange information on research system operational needs and technology solutions that have been successful in polar environments. This exchange of knowledge helps to address issues of design, implementation, and deployment for systems that are to achieve their research goals in the Polar Regions.

Past participants have come from the private sector, state and federal agencies, non-governmental organizations, and academia. Presentations generally cover system requirements for proposed research along with descriptions of systems and approaches that have been proven in polar deployments. Typical hardware and software topics have included weather stations, robotics, power systems, telemetry, and remote communications. The scale of systems ranges from the autonomous data collection towers to large scale research stations. Polar venues represented include under, on, and above the ice, tundra, or sea.

Discussions on intra- and inter-national cooperation in site deployment and maintenance are encouraged. Informal breaks allow for opportunities for networking and information exchange. A poster session is also included. Workshops have been held offering tutorial exchanges on specific technologies (e.g., power systems, Iridium). We are pleased to have support from the National Science Foundation's Office of Polar Programs as an endorsement of the concept of bringing together providers and consumers of these technologies in hopes of benefiting from that synergy.

Presentations and a list of participant from the previous conferences can be found here.

Presentations

Oral presentations: Presentations (up to 25 minutes in length) will be scheduled for all three days.The first two days of the conference are expected to follow the plan of previous conferences, with an emphasis on systems generally operating on low power and/or autonomously. The last day of the conference will feature larger installations, typically populated sites (e.g., research stations), and ice cap traverses. This format may change, subject to the presentation proposals received.

Poster presentations: A session will be devoted just to posters, where the authors will be available for discussions. The display boards will be available throughout the conference, however, to allow the full set to be viewed at your leisure. The poster session is expected to be held in the afternoon of the second day, 16 April.

An informal Display Area will be provided for project or vendor equipment and/or brochures. A limited number of folding tables will be provided in an unsecured area adjacent to the main conference meeting room. This area may be used for meetings or discussions during breaks and the poster session. Please advise the Steering Committee if you wish table space.

Registration and abstract submission

Conference registration fees are $85 per day for general attendees and $25 per day for students. The number of discounted student registrations may be limited. The registration fee includes a continental breakfast buffet (mini-Danish, muffins, beverage), lunch buffet, and morning and afternoon break refreshments. Registrations received after 6 April 2014 may not include meals, due to late notice to the caterer. Walk-up registrations will be accepted at the conference.

Oral presentations require an abstract submission by 24 March 2014 for consideration for inclusion in the formal program. Abstracts received after that date will be considered only if there is room in the schedule. This requirement is necessary to allow publication of the conference schedule shortly after that date. Oral presentation abstracts submitted after the March 24th deadline may or may not be accommodated, subject to available time in the schedule. Poster abstracts submissions by 24 March are encouraged to reserve adequate display space; posters will be accepted at the conference subject to available display space. Display boards will accommodate posters up to 3 x 5 ft in size.

Lists of 2014 fully-registered conference attendees and abstracts can be viewed by clicking on the associated words in the navigational block at the top of this page.

Register today Submit abstract

Conference venue

The conference itself will be held in the Alumni Hall and Solarium on the first floor of the Indiana Memorial Union on the campus of Indiana University, Bloomington, Indiana. Floor maps of the Indiana Memorial Union are available here.

Outdoor complimentary parking is available for overnight guests of the conference hotel. Discounted parking (cash only) for day visitors is available with validation.

Conference hotel

Arrangements have been made with the Biddle Hotel for a reduced Group rate for PTC attendees. The Biddle Hotel is located in the Indiana Memorial Union. A block of rooms will be set aside for PTC attendees, but rooms not reserved by 13 March 2014 will be released. After that date, the hotel will honor the conference room rate, but only if rooms are available. PTC attendees are responsible for making and paying for their own accommodations as required. They are free to make their arrangements anywhere of their choosing. Reservations can be make online at http://imu.indiana.edu/hotel/. Click on the Reserve online button. Enter the Group Code PTC14 to receive the conference rate.

Biddle Hotel
900 E. Seventh Street
Bloomington, IN 47405
1-800-209-8145

Directions

The closest major airport is Indianapolis International Airport (IND). Major rental car companies operate at the airport. Shuttle service, between the airport and Indiana University, is available from Go Express Travel and Star of America.

Official Bloomington city website

Special activities

We are working to arrange an informal tour of the Cyberinfrastructure Building following the Tuesday sessions. A no-host Happy Hour with appetizers is scheduled for Wednesday evening at a local restaurant. Please watch this site for more details.

Previous presentations and participants

2005 Mountain View, California
2006 Mountain View, California
2007 Menlo Park, California
2008 Menlo Park, California
2009 Madison, Wisconsin
2010 Boulder, Colorado
2011 Albuquerque, New Mexico
2012 Fairlee, Vermont
2013 Annapolis, Maryland

2012 PTC Meeting Report
2013 PTC Meeting Report

Contact information

Please contact the Steering Committee for additional information: